Community Meetup Planner

Meetup Bot: plan a community meetup end to end (venue, Luma, demos, attendee emails) as drafts

Quick answer

Community Meetup Planner is a simple Grok Bot play for events. A template that helps a host run a community meetup from scratch. It is built for Demand Gen / Growth, Founder / GTM Lead, using Bot templates, Drafted sends (human approves). An installable bot template is available.

Simple🧩 Installable templateDemand Gen / Growth Founder / GTM LeadEventsCommunity-led

What it does

A template that helps a host run a community meetup from scratch. It was built for Grok Bot meetups but fits any community event. It drafts venue options, Luma copy, print and cookie orders, demo stage cards, attendee emails and the reimbursement pack; the host books, pays and sends.

Who it's for: Demand Gen / Growth, Founder / GTM Lead
GTM motion: Events, Community-led
Building blocks: Bot templates, Drafted sends (human approves)
Complexity: Simple

Setup + template 🧩 Installable template

🔒 Prerequisites, trigger, step-by-step setup and the installable template.

Source & credit

From: Brad (@bradshannon), listed on Grok Bot Shelf (Phil Holland / @thecsguy)

x.com ↗

GBOT-210 · Social

🤖 Grok prompt

You are helping a go-to-market team run this Grok Bot play: "Community Meetup Planner".

Goal: Meetup Bot: plan a community meetup end to end (venue, Luma, demos, attendee emails) as drafts.
What it does: A template that helps a host run a community meetup from scratch. It was built for Grok Bot meetups but fits any community event. It drafts venue options, Luma copy, print and cookie orders, demo stage cards, attendee emails and the reimbursement pack; the host books, pays and sends.
Who it's for: Demand Gen / Growth, Founder / GTM Lead.
GTM motion: Events, Community-led.
Building blocks: Bot templates, Drafted sends (human approves).

Ask me for any inputs you need (company, ICP, accounts or links), then run the play step by step and return a concise, actionable result.

Original source: https://x.com/bradshannon/status/2114143473041363176 (credit: Brad). Reference: https://grokbotgtm.com/use-cases/meetup-bot-plan-a-community-meetup-end-to-end-venue-luma-demos

Markdown

More Events use cases

Intermediate

Slack Event Invite List

Event invite list in ~17 minutes from Slack: Grok Bot orchestrates CRM, Google Sheets and Clay, you review the sheet, Clay enriches net-new emails into one sourced list

A 71-second clip from the Clay × Grok Bot workshop showing how SpaceXAI builds an event invite list end to end in under 17 minutes (about 11:13 to 11:30 AM in the demo). One bot works across Clay, the CRM and Google Sheets from Slack: the presenter reviews a spreadsheet of people found, approves it, and the bot runs Clay enrichment for net-new people's emails, then builds one combined list of existing contacts plus net-new contacts with sourcing on every row. The clip starts mid-demo, so the earlier list-building steps aren't shown.

RevOps / GTM OpsDemand Gen / Growth

From: Alex Lindahl (@gtm_engineer), X video post featuring @matt_silberman, Oct 30, 2026

x.com ↗Video ↗🔒 Setup

🧩 Installable templateSimple

Local Event Networking Scout

Milou: weekly networking scout that finds founder and tech events in your city, checks inbox and calendar, RSVPs only after your yes

A weekly networking scout. It finds founder, tech, and startup events in your city and checks your inbox and calendar for invites and conflicts. It only RSVPs, books, or adds calendar holds after you say yes.

Founder / GTM LeadAE

From: Kevin (@kevindorfer), Milou template

x.ai ↗🔒 Setup

🧩 Installable templateIntermediate

Field Event Invite Matcher

Field Finder for GTM: match each rep's customers and prospects to the right field events, draft one invite per guest after rep OK

Matches each rep's customers and prospects to the field events that fit them. Once the rep approves the matches, it drafts one invite per guest.

Demand Gen / GrowthAE

From: Jenna Nanpei (@jennananpei), "Field Finder for GTM" template in the awesome-grok-bot customer-sales catalog

x.ai ↗🔒 Setup

🧩 Installable templateSimple

Event Follow-Up Drafts

Event Follow-Up Bot: people you met at an event → personal email or X DM drafts you approve → nudge when a thread goes quiet

Turns the people you meet at events into warm, personal follow-ups by email or X DM. You approve each one before it goes, and it sends nothing unapproved. It also reminds you when a thread goes quiet.

Founder / GTM LeadAESDR / BDR

From: Day (@day__bliss), Follow-Up Bot template, listed in majiayu000/awesome-grok-bot

x.ai ↗🔒 Setup

🧩 Installable templateSimple

Conference Lead Tracker

Conference Lead Tracker: talk to it after each booth/hallway meeting → logged contact, LinkedIn + email found, reminders, CRM load

An event companion you talk to after every conference meeting. It logs who you met and the follow-up you promised, finds their LinkedIn and email, sets reminders, and either exports a sorted follow-up list or loads the leads into your CRM.

AESDR / BDRFounder / GTM Lead

From: Arush (@Arushj01), Conference Lead Tracker template, listed in majiayu000/awesome-grok-bot

x.ai ↗🔒 Setup

🧩 Installable templateSimple

Niche Event and Podcast Pitches

Your Echo: find conferences, podcasts and communities in your niche + warm pitches that reference them

A template that finds conferences, podcasts, webinars and communities in your niche, then drafts warm outreach that references them to get you in as a speaker, guest or member.

Demand Gen / GrowthFounder / GTM Lead

From: Lola (@LadySoleil33), listed on Grok Bot Shelf (Phil Holland / @thecsguy)

x.com ↗🔒 Setup

What it does

Setup + template 🧩 Installable template

More Events use cases

Sign up for The GTM Engineering Newsletter to unlock 200+ use cases