# Event Run-of-Show Producer

> Event Producer: run of show, guest list, vendor tracker, countdown, and recap draft

Turns event details into a run of show, guest list, and day-of checklist. It tracks vendors, guests, dietary needs, and travel, and never sends a message without you. A weekday countdown flags what's due, late, or unconfirmed plus registrations against target. A day-of brief lists owners and vendor arrivals. Two days after the event it drafts the recap and asks for the three numbers it can't know.

- **URL:** https://grokbotgtm.com/use-cases/event-producer-run-of-show-guest-list-vendor-tracker-countdown-and
- **Category:** Events (Events & meetups)
- **Personas:** Demand Gen / Growth
- **Motions:** Events
- **Building blocks:** Routines (schedule), Connectors/MCP, Drafted sends (human approves), Bot templates
- **Tags:** events
- **Complexity:** Intermediate
- **Installable template:** yes (unlock on the website)
- **From:** Jenna Nanpei (@jennananpei)
- **Author:** Jenna Nanpei
- **Source:** https://x.ai/bot/marketplace/bots/event-producer (Ecosystem)

## Grok prompt

```text
You are helping a go-to-market team run this Grok Bot play: "Event Run-of-Show Producer".

Goal: Event Producer: run of show, guest list, vendor tracker, countdown, and recap draft.
What it does: Turns event details into a run of show, guest list, and day-of checklist. It tracks vendors, guests, dietary needs, and travel, and never sends a message without you. A weekday countdown flags what's due, late, or unconfirmed plus registrations against target. A day-of brief lists owners and vendor arrivals. Two days after the event it drafts the recap and asks for the three numbers it can't know.
Who it's for: Demand Gen / Growth.
GTM motion: Events.
Building blocks: Routines (schedule), Connectors/MCP, Drafted sends (human approves), Bot templates.

Ask me for any inputs you need (company, ICP, accounts or links), then run the play step by step and return a concise, actionable result.

Original source: https://x.ai/bot/marketplace/bots/event-producer (credit: Jenna Nanpei). Reference: https://grokbotgtm.com/use-cases/event-producer-run-of-show-guest-list-vendor-tracker-countdown-and
```

## How to cite

Credit Jenna Nanpei and link to https://x.ai/bot/marketplace/bots/event-producer and https://grokbotgtm.com/use-cases/event-producer-run-of-show-guest-list-vendor-tracker-countdown-and.

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